IX(B) SQUADRON ASSOCIATION CONSTITUTION

Membership Rules

1. Full Membership (with voting powers) is limited to those who have served on IX(B) Squadron as aircrew, groundcrew or support staff. Subscriptions are to be renewed annually, at a rate set by the Committee.

2. Associate Membership (non-voting) is open to those who have not served on IX(B) Squadron. Applications should be submitted to the Secretary for consideration. Subscriptions are the same as for Full Members.

3. Membership will be lapsed if annual subscriptions remain unpaid for a period of three years.

4. Life Honorary Membership may be awarded by the Chairman in recognition of outstanding service to the Association; annual subscriptions are not required.

Annual General Meeting(AGM)

5. An AGM shall take place in the late afternoon of the Annual Reunion.

6. In the event of ten Full Members wishing to convene an Extraordinary General Meeting (EGM), the reasons shall be submitted in writing to the Secretary for consideration by the Committee.

Association Committee

7. The Main Committee members are President, Vice-President, Chairman, Secretary, Treasurer and OC IX(B) Squadron (ex-officio). The appointment of Treasurer may be combined with another Committee appointment. Two Co-opted Committee Members shall be appointed by OC IX(B) Squadron, viz a Service Liaison Officer (SLO) and a Deputy Service Liaison Officer(Dep SLO), both of whom should be serving IX(B) Squadron members. The Committee is empowered to co-opt any other Full Member to the Committee. Committee members shall stand-down after three years, unless they are re-elected. The Committee will meet annually before the AGM. All Committee members are appointed on an unpaid honorary basis. A quorum shall consist of any three Main Committee members.

Responsibilities of Main Committee Members

8. President

a. Preside over the Annual Reunion.
b. Consider nominations for Life Honorary Membership, in consultation with the Chairman and Secretary.
c. Submit an article for TABS by 1 April.

9. Vice-President

a. Deputise for the President when necessary.

10. Chairman

a. Authorise Full and Associate Membership.
b. Award Life Honorary Membership after consultation with the President and Secretary.
c. Liaise with the Secretary about the annual Committee meeting, AGM and Reunion.
d. Chair the Annual Committee Meeting.
e. Chair the AGM.
f. Submit an article for TABS by 1 April.

11. Secretary

a. Keep membership records.
b. Receive and process annual subscriptions, Reunion charges and other monies.
c. Liaise with the Chairman, OC IX(B) Squadron and PMC concerning the date of the Annual Reunion.
d. Make detailed arrangements for the Annual Reunion with the PMC and Officers’ Mess Manager, and with OC IX(B) Squadron for the afternoon programme.
e. Arrange the annual Committee meeting, AGM, and EGM (if convened).
f. Prepare a Reunion information pack and return proforma, which should be mailed at the same time as TABS.
g. As TABS Editor, arrange and prepare articles and photographs for TABS and to supervise printing and distribution.
h. Nominate Era Secretaries for the various aircraft types.

12. Treasurer

a. Keep full accounting records of all financial transactions.
b. Consult with the Chairman and Secretary before making any major payouts of a non-routine nature.
c. Provide the Chairman and Secretary with copies of bank statements at regular intervals.
d. Prepare an annual Set of Accounts at the end of every Financial Year (5 April) for the inspection of Committee members. The approved Accounts are to be published in TABS.

13. OC IX(B) Squadron

a. Liaise with the Secretary over the appointment of a Service Liaison Officer and Deputy
Service Liaison Officer.
b. Assist the Secretary with the afternoon programme for the Annual Reunion.
c. Submit an article for TABS by 1 April.

Responsibilities of Co-opted Committee Members

14. Service Liaison Officer

a. Liaise with the Secretary and be a Point of Contact (PoC) for all serving groundcrew & support staff.

15. Deputy Service Liaison Officer

a. Deputise for the SLO when necessary.
b. Liaise with the Secretary and be a PoC for all serving groundcrew and support staff.

Disbandment

16. In the event of the disbandment of the IX(B) Squadron Association, all funds and chattels shall be donated to IX(B) Squadron. In the event of the disbandment of IX(B) Squadron, all funds and chattels shall be donated to the RAF Benevolent Fund.

MJM/RSJ/19 Sep 08.